"Exceptional experiences create meaningful moments — and meaningful moments create lasting value."

Our mission is to provide intentional event management for weddings and corporate events, executed with love, excellence, care, and purpose. We believe marriage is more than a celebration; it is a sacred covenant before God that reflects love, commitment, and purpose. In the same way, corporate and business events represent vision, growth, and meaningful milestones, bringing people together for a greater purpose. We want our clients to be seen, cared for, and supported.

With a deep understanding that these moments carry lasting significance, we are committed to overseeing every detail with attentiveness and responsibility. We ensure that what has been planned behind the scenes is not only executed well but fully experienced, felt, and remembered. Exceptional experiences create meaningful moments, and meaningful moments create lasting value.

At Meraki Occasions, we not only provide expert coordination for our own weddings and corporate events, but we also collaborate with fellow event planners and coordinators by offering professional event management and logistical support. Whether we are leading the event or supporting another planning team, our focus remains the same: executing every detail with professionalism, precision, and care.

Bride and groom sharing a first dance at a Meraki Occasions coordinated wedding — Weddings

Bride in a strapless ball gown and groom in a cognac suit standing hand in hand among gold chiavari chairs at a garden reception — Weddings

Speaker presenting at the Stage Power Intensive corporate event — Corporate Events

Grand atrium reception coordinated by Meraki Occasions — Event Management

Attendees seated at rows of black-draped tables facing a presenter and projection screen in a wood-paneled conference hall — Event Management

The Team

The hands behind the details

Myrtis Martin

Founder & Lead Coordinator

Hi, I'm Myrtis Martin, Founder & Lead Coordinator of Meraki Occasions.

I'm a mom of two beautiful girls and am deeply rooted in my faith, family, and community. For over 17 years, I've been planning, organizing, and coordinating meaningful celebrations and professional events. My background in Hospitality Management and Operations Coordination allows me to bring structure, precision, and a calm presence to every event I serve. I'm also a Certified Wedding and Event Planner and a Certified Government Meeting Professional.

Today, Meraki Occasions proudly serves couples and organizations through day-of management for wedding and corporate events.

What started as a love for celebrations has grown into a purpose that's much bigger than events. I believe life's most meaningful moments deserve your full presence, and I'm honored to handle the details that make those moments possible.

Sharlyn Harlequin

Assistant Coordinator

Hello, I am Sharlyn Harlequin, Assistant Coordinator.

I love to create, and I firmly believe that everything is "figureoutable."

One of my favorite things is the challenge of finding solutions when something isn't working as planned. Every event is unique and comes with its own set of unexpected twists and challenges, but that's part of what makes this work so rewarding. Our goal is always to help create a seamless experience so that, at the end of the day, you can simply enjoy a great event.

For more than a decade, I have had the privilege of working alongside my best friend, helping bring weddings, celebrations, and special events to life. Together, we've combined creativity, organization, and attention to detail to ensure each event reflects the vision of the people we're serving. What began as a shared passion has grown into years of creating memorable experiences, building lasting relationships, and helping clients celebrate some of life's most important moments.

We look forward to partnering with you to bring your vision to life and helping make your event a memorable and successful experience from beginning to end.

Services & Packages

Coordination, tailored to your occasion

Signature Wedding Management

Starting investment $4,500

Pricing may vary based on event location, travel requirements, and service hours.

Designed for couples who have planned their wedding independently or have worked with a partial planner and are ready to transition into professional day-of management. We recommend securing our services 60–90 days before your wedding date to allow our team sufficient time to thoroughly review your plans, assess vendor and logistical details, identify outstanding needs, and develop a comprehensive execution strategy for a professionally managed wedding day, with personalized, attentive communication and dedicated support for the couple throughout the coordination process and on the wedding day.

Team & Coverage

Lead Event Coordinator: Up to 16 hours of wedding-day management
Assistant Coordinator: On-site execution, vendor support, and timeline management
Event Support Staff: Staffing tailored to event size, logistics, and operational needs
Rehearsal Coordination: Venue walkthrough, wedding-party direction, ceremony cues, and up to 2 hours of rehearsal management

Pre-Wedding Logistics

Management Transition: Planning handoff and logistical coordination
Vendor Management: Vendor communication transition, contract/logistics review, and final confirmations
Venue & Site Review: Walkthrough, floor plan, guest flow, and setup logistics
Gap Fulfillment & Vendor Sourcing: Identify service gaps and source qualified vendors or resources
Master Timeline: Development, refinement, and distribution of the final timeline
Risk & Contingency Planning: Identification of potential issues and backup solutions
Final Details Review: Confirmation of venue, catering, vendors, setup, access, and event-day requirements

On-Site Event Management

Setup & Vendor Oversight: Vendor arrivals, load-in, and room readiness, including setup of light personal décor items and oversight of vendor-provided décor installation.
Ceremony Management: Wedding-party lineup, processional/recessional cues, ceremony flow, and transitions
Reception Management: Entrances, speeches/toasts, meal service, formalities, announcements, and timeline transitions
Guest & Wedding-Party Coordination: Guest flow, VIP support, and behind-the-scenes logistics
Troubleshooting: Real-time problem solving, timeline adjustments, and vendor coordination
Event Closeout: Vendor departures, personal-item/gift coordination, load-out, and final venue walkthrough

Décor Setup Add-On

For couples requiring additional décor setup beyond the light personal décor items included in the package, an add-on service is available for an additional fee. This may include centerpieces, table décor, signage, welcome displays, favors, and other personal décor elements. Pricing is based on the quantity of items, setup requirements, and overall scope of work.

Inquire

The Executive Event Management Suite

Starting investment Event-specific pricing

Available upon inquiry.

Package Overview

Designed for corporations, executive teams, government organizations, and high-profile organizations requiring experienced operational leadership, detailed planning, and precise event execution.

Meraki Occasions provides end-to-end event management and operational support, overseeing planning, logistics, vendors, production, stakeholders, guest experience, and on-site execution. We provide experienced operational leadership under your established brand, client relationships, and event protocols.

Our approach allows leadership and internal teams to remain focused on organizational objectives while Meraki Occasions manages the operational details that keep the event organized, prepared, and moving forward.

Event Management & Operations

Event Planning & Project Management: Event intake, requirements gathering, workback plans, timelines, milestones, deliverables, action items, operational checklists, and planning documentation.
Event Logistics: Venue logistics, site assessments, floor plans, room sets, catering, A/V, signage, transportation, staffing, accessibility, and event materials.
Vendor & Partner Management: Vendor coordination, scopes of work, deliverables, timelines, performance, communication, and coordination with venues, hotels, production teams, consultants, speakers, sponsors, and other event partners.
Production & Run of Show: Detailed run-of-show development, production schedules, staffing assignments, rehearsals, technical checks, cues, transitions, and event-day workflows.
Executive, VIP & Speaker Support: Executive and VIP logistics, speaker coordination, arrival and departure management, hospitality, transportation, accommodations, and discreet on-site support.
Registration & Attendee Experience: Registration, RSVP and participant lists, check-in, credentialing, seating, guest flow, hospitality, attendee communications, and on-site guest support.
Budget & Resource Oversight: Budget tracking, expense and commitment monitoring, vendor costs, staffing and resource requirements, invoice review, and post-event reconciliation support.
Risk & Contingency Management: Risk identification, dependency tracking, contingency planning, emergency preparedness, accessibility considerations, compliance requirements, and real-time issue resolution.
Cross-Functional Coordination: Collaboration with executive leadership, Marketing, Communications, Sales, HR, government stakeholders, speakers, sponsors, vendors, production teams, and other internal and external partners.
On-Site Event Leadership: Serve as the central point of contact overseeing event readiness, vendors, production, guest flow, timeline execution, troubleshooting, and event closeout.
Post-Event Management: Oversee vendor and venue closeout, expense reconciliation, post-event reporting, lessons learned, recommendations, and outstanding follow-up.
Production & Second Lead Support: Additional event management leadership for complex, multi-day, high-attendance, or production-intensive events, including production coordination, vendor oversight, run-of-show management, speaker and VIP support, floor management, and on-site troubleshooting.

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Event Execution Services

Starting investment Event-specific pricing

Available upon inquiry.

Designed for wedding planners, coordinators, and event industry partners who need experienced operational and on-site support. Meraki Occasions works as an extension of your team, providing professional assistance with vendor coordination, timeline execution, event logistics, guest support, and on-site management while you remain focused on your client and overall event experience.

The assigned Event Coordinator is engaged at least four weeks before the event to review the event plan, venue logistics, vendor requirements, and scope of support. Our team aligns with your established processes and provides seamless support from pre-event preparation through event-day execution.

Best For

Planners/coordinators who need a reliable second-in-command
Event Staff / Extra Hands
Multiple locations or simultaneous event activities
Larger guest counts
Complex timelines or production needs

Partner With Us

The Process

From first call to final farewell

01

Consultation

We begin with a discovery call to understand your vision, event details, and overall goals. This is where we align on your needs and ensure the right fit.

02

Detail Finalization

We confirm all details, align with your vendors, venue walkthrough, rehearsal/production run-through, and refine your timeline and more. This phase ensures everything is organized, communicated, and ready for execution.

03

Day-Of Coordination

We take the lead on execution — managing your timeline, vendors/staff, and overall flow of the event. Our focus is to ensure everything runs smoothly while protecting you and your guest experience.

04

Event Close-Out

A final post-event review, confirmation that all materials and event elements have been properly returned or secured, and a follow-up with the client to recap services and ensure overall satisfaction.

Kind Words

What our clients say

"I had the privilege of working with Myrtis to produce my event 'Stage Power Intensive', and I found her to be invaluable day of. I woke up at 7:30 and I only had to think about myself. She was able to galvanize the volunteers, think through any questions or potential conflicts that may arise. She also helped me to think through where volunteers may have been needed, their placements, the type of decor that we could put in the room.

When we first met I gave her the vision of my event; she must have taken very good notes because she always referenced that when we were talking. 'I remember you saying you wanted this. I remember you saying you wanted to add that.' And those were things I didn't even remember. That's how ideas get executed when you have that kind of accountability. So if you are a thought leader, or you lead an organization and you are looking for an event planner, I highly recommend Myrtis."

Linnita HostenFounder, Vocal Value

"Myrtis came in as the day-of coordinator for our wedding, and she did a phenomenal job, exceeding all expectations. She literally handled everything.

As the bride, I couldn't quite coordinate things day-of because I had a different role; yet I knew she had what it took to get it done. She took a HUGE weight off my shoulders; I literally didn't worry about or even think about any logistics. I had that much confidence and peace.

With her at the helm, I knew that her expertise, professionalism, initiative, creativity, and efficiency was the perfect recipe to ensure my vision flowed and that the people had a great experience at my wedding.

She asked all the right questions and took all the right liberties. She protected and promoted what I desired while staying true to her expertise and her heart for helping people with their events.

She has a gift and a passion for turning your vision into reality, so you don't have to worry about anything. She has inspiring creativity. She knows how to take the load off your plate and have things running smoothly — she makes things easier.

Everything that I was looking for and needed on that day, Myrtis exceeded hands down! I'll always be grateful to her for stepping into that role and helping my vision come to life. I know who I'm calling for future needs as well. Your vision is in excellent hands with Myrtis and Meraki Occasions."

Keshia KaneBride

"I've had the pleasure of working alongside Myrtis for over 10 years, and I can confidently say she is a true professional in every sense of the word. We've teamed up on several events over the years, and she is always a delight to collaborate with.

What sets Myrtis apart is her meticulous attention to detail and her clean, elevated event style. She doesn't just design events — she executes them with precision and intention. She's personable, professional, creative, and incredibly knowledgeable in her craft.

Most importantly, she's someone that can be trusted with the vision. I've trusted her with visions and watched her bring them to fruition beautifully. That level of consistency and reliability over time speaks volumes.

Working with her is a no-brainer."

Ashley BerryDr. Ash, The Events Doctor

"Meraki Occasions delivers excellence at every level. Their meticulous attention to detail, proactive executive level leadership sets them apart. From planning through execution, their preparation was thorough, timelines were clear, and expectations were managed with confidence and professionalism. On event day, execution was seamless and well-orchestrated, allowing everything to run smoothly without stress. A truly dependable event coordination company that values excellence."

Yv. & J.Bride and Groom

"Working with Meraki Occasions has been an absolute pleasure. As a graphic designer, I have collaborated with many clients, and Myrtis is one of the most dedicated professionals I have worked with.

The passion for her business shows in everything she does — from her communication to the attention she puts into every detail of her brand.

She is driven, dependable and cares for the people she works with. If you are looking for a logistics coordinator that treats your business like her own, I highly recommend Meraki Occasions."

Nikki WilliamsOwner, Nik Thee Creative

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